10 Signs Your Business Might Need A Time Tracking Tool

It’s difficult to admit that your business may not be running as smoothly as possible. Whether it’s just yourself operating out of your own home or a gaggle of employees trying to meet the needs of an anxious consumer audience, it’s important to acknowledge when you might need to bring a new tool into the mix.

Life gets easier, after all, when you’re not alone in tackling your problems.

Luckily, if you’re having trouble with day to day productivity, there are numerous programs designed to make your workday less stressful. Time tracking tools like Timeneye are great for ensuring that you and your staff remain as productive as possible – while staying healthy, of course.

Managing your own work or the work of dozens in your office is simpler when you have access to straightforward and easy-to-read data, like that provided by time tracking tools.

But you don’t want to jump to conclusions, just in order to play with a fancy new toy. Rather, it’s important to understand why time tracking is important as a general practice. If you’re seeing any of the following, you may want to consider introducing this new tool to your workplace.

Missed Project Deadlines

Are you or your employees consistently running behind on work?

Re-negotiating one or two deadlines isn’t necessarily sign of a bad habit, but if you find yourself routinely speaking with clients in an attempt to give yourself a little extra time to work, you may need to invest in a time tracking tool. One of the benefits of tracking work hours is that you’ll be able to securely keep an eye on how much time you’re working versus how much time you’re spending on other things.

Speaking of spending time on other things: if you’ve noticed that the time sheets your employees are turning in don’t quite match up with the amount of time you’ve seen them working, then a time tracker will help you better understand what goes on in their schedule on a day to day basis.

Timeneye won’t track the websites that you visit in your spare time, but it will help you see whether or not you’ve been spending broader chunks of time away from relevant work, or if you deserve to take an extra break or two.

If you or your employees are under-representing the amount of time they spend working, then a time tracking tool will ensure that you’re all getting the compensation that you deserve.

Overworking

Similarly, tracking time for work will help prevent you or your employees from overworking yourselves. Not only is overworking less than healthy, but paying excessive amounts of overtime will make managing your books a little more difficult.

If you find that more hours are going into a project than anticipated, you’ll have the opportunity to check in with the folks working on the project to see if you can provide them the resources to make their work easier, or to remind to take a break now and then.

If your use of a time tracking tool does reveal that you’re overworking, too, you’ll be able to use the data in order to communicate your re-evaluated needs with your client, and then address your adjusted rates accordingly.

Day to Day Office Hours

On the other hand, if you find that you’re spending a few too many hours by the water cooler, a time tracking tool will let you know if there’s a project that’s taking more than its fair share of time out of your day, and you can adjust your personal schedule accordingly. Whatever the case may be, introducing a time tracking tool will ensure that you remain in control of your schedule.

Lack of Invoices

If you find that you’re missing a number of invoices, it may be because they’re getting lost in the midst of the day to day crawl. Invoices are the lifeblood of a business, and should some of them go missing, there’s more trouble waiting for you than an incorrect time sheet. While Timeneye does not track your invoices for you, time tracking can ensure that each hour of your day is properly recorded and invoiced later.

Forgetfulness

Speaking of forgetting things: it’s sometimes normal not to remember the mundane things you do over the course of the day, but what about forgetting your big business tasks? That meeting from last week? The email you were supposed to send to that major client? If you find you’re not keeping track of your responsibilities from week to week, then Kristi Hines of the Work Zone recommends getting yourself a time tracking tool. One of these tools will not only help you control your schedule, but you’ll be able to reference the tool’s data in order to verify what you’ve done and when.

Client Frustration

You might also want to pay attention to the mood your clients seem to be in. If your clients are expressing frustration with your work schedule that seems less nitpicky than normal, then you may want to get yourself a time tracking tool. With the data this tool gathers, you can either explain yourself to your client or get yourself back on schedule in order to maintain a positive client/provider relationship.

Budget Fluctuations

You may find yourself frustrated with the state of your budget, should you not choose to make use of a time tracking tool. According to Team Synerion, it’s possible that your various projects may tend to go over-budget if you spend too much time on a particular element of your work. A time tracking tool will give you general deadlines to meet and will also help you develop a better understanding of your own work process. With this information, you’ll be able to plan out your projects more effectively in the future.

Estimation Frustration

You’ll also be able to predict how much a project will cost if you make use of a time tracking tool. Without the data these tools gather, you may underestimate the time and budget of a project. This will lead to client and interpersonal frustration when you have to adjust a project’s expectations. If you find that you have to renegotiate your cost estimations again and again, then look into introducing a time tracking tool to your workspace.

Overly Full Toolbox

Finally, it may be the case that you or your employees are oversaturated with apps meant to make day to day work life simpler. According to Jessica Halcom of Hubspot, it’s important to keep time tracking and the other aspects of day to day business as straightforward as possible. As such, using one simple time tracking tool like Timeneye will ensure that keeping track of your workload and schedule is as stress-free as possible.

Cover image by rawpixel on Unsplash

About Stefania

CMO at Timeneye, 3790+ hours spent telling the world how cool time tracking is. In her free time, she enjoys reading books and belting out tunes from Broadway musicals (although the neighbours don't seem to appreciate that).