Did you know? There’s a tiny but powerful view in Timeneye, packed with features.
In this feature spotlight, we’ll focus on the mighty Entries section, and we’ll show you 5 things you can do in this view, that you probably didn’t know about. Let’s dive in!
Meet the Entries view
If you’ve been using Timeneye for a while, at some point you probably landed in the Entries view.
It’s located in the top bar, next to the Register time button, and it’s marked with its signature “Check” icon:
Clicking on the icon opens a panel with a complete list of the time entries registered by you.
Right from there, you can already perform the quick action of exporting the time entries to PDF or CSV.
However, that would be a complete list, which may not be that useful. The best way to use this section is to open the filters by clicking the Show filters button.
Now you can sort out the entries using the filters to get exactly the entries you need.
Our users typically end up in the Entries to do things such as:
- Filtering the entries to see the time tracked for a specific day/timeframe/project/phase/client;
- Editing individual entries;
- Selecting all or specific entries and export them to CSV/PDF;
- Marking entries as billed/billable.
That’s already a lot, but this section is even more versatile when it comes to data management inside the workspace. Here are other things you can do that will help you manage (and save) time.
5 ways the Entries list helps you manage your data
- Schedule entries exports;
- Search your entries by notes;
- Move multiple entries to a different day;
- Move entries to different projects;
- Search all the time tracked for an integration.
#1 Schedule Entries exports
(note: this is a PRO feature)
When already talked about the possibility to export lists of time entries to PDF or CSV. This feature is very useful to create detailed timesheets and time reports to be shared with the clients for invoicing/transparency purposes (as well as internal reporting).
But since we all live busy lives, way not automate these reports to have them delivered directly to our inbox?
Meet the Entries overview email automation: we introduced it a few months ago along with the other Timeneye automation features, to help users speed up the most repetitive parts of their work.
Thanks to this automation, Timeneye will automatically deliver the entries you need, directly to your inbox.
How to use this feature:
- Open the Entries list;
- Click on the Show filters button;
- Start selecting the time entries according to the filter you need;
- Once you’ve done it, click on the automation button at the bottom next to the Export button.
- Set a frequency for your automation and save.
From now on your entries list will be delivered to your email address.
#2: Search your Entries by notes
Keeping a detailed record of your time is not only useful for your personal productivity purposes. It can be requested by the client to clearly show the work done and create detailed invoices, or by the accounting department of your company that will create your paycheck based on your timesheet.
This is why we added a Notes field in each entry so that users can add any additional details they need.
What if you have to search the entries where you have put a specific note?
Use the Advanced filters:
There’s a Notes and integration info filter that will help exactly with that. Simply type the note and hit “Enter”.
#3: Move multiple entries to a different day
In Timeneye, you can move entries to a different day with a simple drag and drop across the dashboard.
This can be done with one entry at a time though.
Let’s say you need to move many entries to a different date. You can do that in a couple of clicks in the Entries list:
- As always, filter the entries you need to move;
- Start selecting them using the checkboxes;
- As you select the entries, you should see a new light blue section appear on the left. This is the section used for the bulk actions on entries.
- Select the new date from the Date field, then click “Update”.
#4: Move multiple entries to different projects
Similar to what when have described in #3, you can move multiple entries to a new project.
The procedure is the same as described above, only this time, instead of the Date field, you’ll have to use the Projects and Phase field:
Select the new project and phase you want to move the entries to. If the entries belong to a phase that doesn’t exist in the new project, simply move them to the project and the system will create the new phase automatically.
# 5 Search your Entries created via an Integration
Do you use one of the Timeneye integrations with other services?
If you, so you’ll know by now that an entry created via one of our integration (Widget and native) will retrieve the information from the service you’re integrating with on the time card.
Let’s say you want to know how much time you have tracked for a specific task, created with an integration.
In the Advanced filters, you can use the Notes and integration field to search all the time entries created for that specific task/item/event.
Here’s an example of searching the time tracked for a Todoist task:
What is your favorite functionality in Timeneye? Let us know in the comments. Want to save even more time using Timeneye? We’ve got even more advice in this list of time-saving Timeneye hacks.